This statement is provided pursuant to the Privacy Act of 1974 (5 U.S.C. § 552a). The information requested is authorized to be collected pursuant to 5 U.S.C. 101, 301, 40 U.S.C. 1315, 11331 and EO 12977. The information collected is voluntary, however, declining to provide any or all the requested information could result in an inability for the National Institutes of Health (NIH), U.S. Department of Health and Human Services (HHS) to authorize entry to NIH facilities or NIH occupied spaces. The principal purpose for which the information will be used is to verify the identity of non-US persons visiting NIH facilities and NIH occupied spaces and share with the HHS Office of National Security (ONS) in accordance with HHS policy requirements. The information you provide will be included in a Privacy Act system of records, and will be used and may be disclosed for the purposes and routine uses described and published in the following System of Records Notice (SORN): 09-90-0777 Facility & Resource Access Control Records, HHS/OS https://www.hhs.gov/foia/privacy/sorns/09900777/index.html
Types of Information Collected by the NIH
The NIH collects the following information to process visit requests via our secure website: • Visitor Name (first, middle, last) • Visitor Phone Number • Visitor Email • Visitor Date of Birth • Visitor Place of Birth (city, country) • Visitor Country(ies) of Citizenship • Passport Type • Passport Number • Passport Issuing Country • Passport Expiration Date • Visa Type • Visa Number • Visa Expiration Date • Visit information (NIH facility, building, room number, visitor host, visitor escort)
NIH uses this information to process visit requests in accordance with Department of Health and Human Services requirements to verify the identity of individuals visiting NIH facilities. The submission of this information is mandatory. Visitors must provide consent via the secure website for information to be submitted to NIH. If all the required information is not provided, a visit request cannot be submitted. Information should not be submitted for individuals under the age of 18.
How the NIH Collects Information
The NIH uses a third-party application to process visit requests. All the information necessary to process a visit request is submitted via the online submission form found at [insert interim FNMS link here].
How Personal Information is Protected
All personal information stored in our record system designed to retrieve information about you by personal identifier (name, date of birth, place of birth, personal email address, personal or mobile phone number, etc.), is safeguarded in accordance with the Privacy Act of 1974, as amended (5 U.S.C. Section 552a).
Use of Third-Party Applications