| 1 | | | Protecting your privacy is very important to the NIH. This privacy policy outlines the information collected for processing visit requests via our secure website. |
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| 3 | | | Public reporting burden for this collection of information is estimated to average 2 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information (OMB Control No: 0925-0740; Expiration Date: Tue Sep 30 00:00:00 EDT 2025). |
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| 5 | | | This statement is provided pursuant to the Privacy Act of 1974 (5 U.S.C. § 552a). The information requested is authorized to be collected pursuant to 5 U.S.C. 101, 301, 40 U.S.C. 1315, 11331 and EO 12977. The information collected is voluntary, however, declining to provide any or all the requested information could result in an inability for the National Institutes of Health (NIH), U.S. Department of Health and Human Services (HHS) to authorize entry to NIH facilities or NIH occupied spaces. The principal purpose for which the information will be used is to verify the identity of non-US persons visiting NIH facilities and NIH occupied spaces and share with the HHS Office of National Security (ONS) in accordance with HHS policy requirements. The information you provide will be included in a Privacy Act system of records, and will be used and may be disclosed for the purposes and routine uses described and published in the following System of Records Notice (SORN): 09-90-0777 Facility & Resource Access Control Records, HHS/OS https://www.hhs.gov/foia/privacy/sorns/09900777/index.html |
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| 6 | | | Types of Information Collected by the NIH |
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| 7 | | | The NIH collects the following information to process visit requests via our secure website:
• Visitor Name (first, middle, last)
• Visitor Phone Number
• Visitor Email
• Visitor Date of Birth
• Visitor Place of Birth (city, country)
• Visitor Country(ies) of Citizenship
• Passport Type
• Passport Number
• Passport Issuing Country
• Passport Expiration Date
• Visa Type
• Visa Number
• Visa Expiration Date
• Visit information (NIH facility, building, room number, visitor host, visitor escort)
NIH uses this information to process visit requests in accordance with Department of Health and Human Services requirements to verify the identity of individuals visiting NIH facilities. The submission of this information is mandatory. Visitors must provide consent via the secure website for information to be submitted to NIH. If all the required information is not provided, a visit request cannot be submitted. Information should not be submitted for individuals under the age of 18. |
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| 8 | | | How the NIH Collects Information |
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| 9 | | | The NIH uses a third-party application to process visit requests. All the information necessary to process a visit request is submitted via the online submission form found at [insert interim FNMS link here]. |
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| 10 | | | How Personal Information is Protected |
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| 11 | | | All personal information stored in our record system designed to retrieve information about you by personal identifier (name, date of birth, place of birth, personal email address, personal or mobile phone number, etc.), is safeguarded in accordance with the Privacy Act of 1974, as amended (5 U.S.C. Section 552a). |
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| 12 | | | Use of Third-Party Applications |
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| 13 | | | NIH uses third party applications which have been approved for use by the Department of Health and Human Services (HHS). None of these products are government owned; however, NIH's use of these applications is government operated. Personally identifiable information is stored in these third-party applications. If users of the third-party applications choose to provide personally identifiable information (PII), users should know that they may be providing non-governmental third parties with access to their PII. A link to the official NIH Web site and this privacy policy is provided when the third-party application makes it possible. |
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| 15 | | | • NIH Web Policies and Notices
• HHS Privacy Policy Notice |
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